Virtual Meeting is a new communication tool that empowers people to connect across geographical constraints. It provides many benefits to companies and individuals who want to boost teamwork and productivity regardless of distance.
In virtual meetings, participants are not physically present in the same room but are connected through video and audio technology. They can talk and listen, take note of the non-verbal signals of each other, and interact in a similar way as face-toface interactions.
Planning and preparation are the keys to an effective virtual meeting. Make sure to include a detailed agenda and clearly define the objectives for the meeting. Also, make sure that the required equipment and technology are in place prior to the meeting. It is important to test the capabilities of the device and software prior to the meeting in order to avoid any issues.
Keep the discussion on track by sticking to the agenda. Nothing turns attendees off more quickly than a discussion that is off-topic or takes too long time. Use tools like Miro whiteboards and group texting to encourage collaboration. Also, it’s a great idea to allow one of the attendees to take notes during the virtual meeting. This will ensure that the most important decisions and concepts are reflected in the summary of the meeting.
End the virtual meeting by resummarizing the key points and any action items that were set. Share the summary promptly afterward using a collaborative platform, or via email. It’s an excellent idea to thank the attendees for their participation, and also mention when they’re likely to be in touch with you again, such as in another follow-up meeting or via an email or other correspondence.
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