Meetings of the board are crucial for reaching company goals, avoiding conflicts and keeping the company in line with its rules. However, they are only productive if everyone is engaged and committed to encouraging constructive dialogue. By applying these best practices you can turn your Board meetings into the dynamism engines that push your company toward its long-term vision and objectives.
Establishing clear expectations and meeting rules is the first step towards running a well-run board meeting. It is crucial to clearly define who is responsible for every item on the agenda and ensure that all attendees know what to expect.
By setting and adhering time limits for each item on the agenda, you’ll be in a position to keep your focus throughout the meeting. It also lets attendees know that Board Management Software their time is appreciated. Limit the number of agenda items per meeting to ensure that your board members can debate each item in a productive manner. Items that are not controversial can be approved via a the consent agenda to allow more time for discussions on strategic issues (BoardEffect). Use visual tools such as countdown timers, and adhere to your timeframes, especially when addressing sensitive topics.
Unproductive discussions can result in lengthy meetings that can detract from the goals of the meeting. To avoid this, put a “parking lot” on the agenda for subjects that require further research or consideration but aren’t at the top of the list. Be sure to regularly revisit the parking lot to evaluate the need for further investigation, added to the agenda, or delegated as an assignment.
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